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Construction Estimating Assistant/Regional Office Administrator

West Sacramento, CA 95691

Posted: 07/24/24 Employment Type: Full Time Industry: Clerical & Office Administration Job Number: 000222 Pay Rate: $27.00 - $31.00 per hour

Job Description

We have an immediate opening for a Estimating Administrative Assistant/Regional Office Administrator for a construction/engineering firm in the Greater Sacramento area.  This position requires previous work experience in a construction environment. The Regional Office Administrator supports both the estimating and operations departments by organizing and assisting with administrative functions to optimize efficiency and accuracy.

Typical Duties:

  • Understand the duties of the operations manager and area manager and assist with administrative duties as requested
  • Order bid bonds and prepare bid proposals
  • Maintain office and electronic files as requested
  • Ensure the original plans and specs are recorded and are properly files in the job files
  • Update the bid and take-off schedule in the database and prepare printouts as needed
  • Organize the administrative functions of the estimating department to optimize efficiency
  • Maintain an adequate supply of office supplies
  • Assist project managers and engineers as required with maintenance of updated project files, correspondence, plans, specifications, and addenda as well as assisting with other administrative duties
  • Order plans and specs as directed by the Vice President of Estimating
  • Request bid and specification refunds as appropriate
  • Coordinate with staff for bid delivery
  • Provide business meeting coordination including, invitations, agendas, reservations, information packets, and meeting minutes as needed
  • Perform all required advertisement to subcontractors as required in a timely manner to ensure bid requirements are met


To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education and Experience: High School diploma and GED preferred plus three years related previous construction administration experience

Language Skills: must be able to read and write in English, performs technical writing

Mathematical Skills: understanding of basic business math

Reasoning Ability: apply common sense understanding to carry out multiple step instructions with standardized situations with occasional variables

Computer Skills:  Ten-key by touch; must type at least 50 wpm, must be fluent in Microsoft office suite. Individuals in the position will also need to be able to learn new technologies as they evolve or are implemented

Interpersonal Skills: the ability to interface and collaborate with a wide variety of people including clients, employees, managers, and agencies

Certificates, Licenses, and Registration: Notary



Besides a competitive salary and the best retirement package in the industry, we offer:

  • Family medical, dental, and vision benefits
  • Company Stock (ESOP)
  • 401k Employer Match
  • Bonus Program
  • Continuing Education Reimbursement
  • PTO
  • Paid Holidays
  • Paid Sabbatical Program
  • Personal Financial Planning

We are confident that our retirement plan is the best in the industry.

Salary: $30.00 - $34.00 per hour. 



Meet Your Recruiter

Sam Stielow
Staffing Coordinator

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